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EDITEL
+ LEIFHEIT

Leifheit streamlines its business operations with EDI services, enabling seamless data exchange and improving supply chain efficiency.

E-Invoicing Facility Managment Digital Archiving
Laundry rack
© LEIFHEIT

The situation

In 2016, LEIFHEIT CZ a.s. was looking for a solution for the transition of its local ERP system to the central SAP system in Germany. The company used a traditional local EDI solution with its business partners. The transition process to SAP was to include a new solution for EDI communication with purchasers in the Czech Republic and Slovakia as well as a change regarding the logistics network. However, products were to remain in the current system for selling and purchasing. Since the product side required smooth communication with SAP and the current local EDI solution, the company decided to rely on the EDI services by EDITEL. The collaboration between the central EDI team at LEIFHEIT and highly knowledgeable experts at EDITEL CZ was key to addressing the specific requirements in the Czech Republic and Slovakia.

The situation

Our specific requirements for EDI communication and integration relating to the transition to a central SAP system were solved in no time. Thanks to the collaboration between EDI experts at our central EDI unit and EDITEL CZ consultants with a deep understanding of the local Czech and Slovak environment, the transition had no negative impact for our EDI partners. Tomáš Mandík, finance director at LEIFHEIT CZ.

The solution

EDI Integration and Digital Archiving were considered the perfect combination to meet LEIFHEIT‘s requirements during the transition to SAP. EDI Integration takes care of converting EDI messages, while the unified EDI subset can be used for communication with SAP and the central EDI solution. All messages are tailored to suit the requirements of participating business partners. This approach, which was part of the collaboration between EDI experts at LEIFHEIT's central EDI unit and specialists from EDITEL CZ, allowed us to take into account country-specific requirements in the Czech Republic and Slovakia as well as the redirection of the product side to the current EDI solution. The exchange of all supported EDI messages, e.g. ORDERS, DESADV and INVOIC, was initiated with all participating business partners. INVOIC messages are signed with an electronic signature.

The combination with the Archiving solution by EDITEL was used to implement paperless e-Invoices, with an additional business monitoring and reporting function that evaluates confirmation messages received from the e-invoicing process, which are not transmitted in the SAP system and can easily be monitored by LEIFHEIT CZ employees via a web interface.

In Brief

  • Connection to the SAP system operated abroad
  • Implementation of an EDI solution combined with a central gateway based abroad adapted to local requirements
  • Saves time and money
  • Reduces the level of potential errors (no manual entries needed)
  • Reduces the level of potential errors (no manual entries needed)
  • Archive and support for paperless e-Invoices
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